BACKGROUND SCREENING

BACKGROUND SCREENING

MEMBERSHIP ELIGIBILITY REQUIREMENT Background check for USASF club owners, coaches, personnel and adult athletes*

The United States All Star Federation has taken important steps to ensure the highest level of safety within our All Star member organizations. One of these steps is the background screening for anyone age 18 years or older in a given competition year who accompanies a team into a warm-up or backstage area at all USASF Sanctioned Competitions. This includes owners, coaches, volunteers, non-coaching staff and adult athlete members associated with a club.

The United States All Star Federation is proud to partner with the JDP, which facilitates all background screenings of our adult members. This includes a comprehensive screening program using JDP's full-service product and a simple red light/green light determination report issued in accordance with the criteria chosen by the USASF. Only those applicants receiving a green light report will be considered for eligible membership.

*Adult Athletes:  Any athlete that turns 18 years old prior to 6/1/23

Pre-employment and Pre-appointment screening for employees and volunteers at USASF member clubs

The USASF member eligibility screening is secondary to the pre-employment/pre-appointment application, screening and background check requirements outlined in the USASF Abuse and Prevention Policies.  The policy, which has been accepted by all USASF member clubs (also referred to as member clubs), outlines the following:

EMPLOYEE HIRING and VOLUNTEER APPOINTMENT PROCESS

APPLICATION:  Each individual that may have the opportunity to interact with youth must complete our organization's written application that sets forth appropriate background information, requires disclosure of any prior claims or allegations of sexual abuse or other inappropriate conduct and provides the names of at least two individuals as references.

SCREENING:  A designated representative(s) of the organization will interview each prospective employee and volunteer.

BACKGROUND CHECK:   Prior to interacting with minors, any potential employee or volunteer will be subject to a background check, including appropriate inquiries regarding any previous record of sexual abuse or other unlawful activity. This background check will be updated at least every two (2) years for each employee or volunteer. All current employees and volunteers are required to update their background check every two (2) years. This is in addition to the required screening by the U.S. All Star Federation for all eligibility as club owners, coaches, and personnel at USASF Sanctioned Competitions.

It is important to note that each screening serves a separate purpose:

PRIMARY SCREENING - Pre-employment | Pre-appointment

The primary screening, which is to be done by the member club prior to an adult interacting with minors, is required as a condition of club membership in the USASF.  It is one step in a three-step process for the club owner or director to determine if an individual is suitable to work with youth. While the USASF cannot dictate which screening process the club owner chooses to use, we do recommend that the club owner follow any local or state requirements for clearance to work with youth. If a local or state-wide clearance does not exist, we recommend the owner research and utilize the most comprehensive and thorough screening available to them, including screens that use fingerprint-based searches when reliable and available. If the owner needs guidance in selecting the process that is most in line with the standard of care in their area, we recommend contacting legal counsel or researching what is required of similar positions in the area, such as teachers, coaches, bus drivers and daycare workers.

SECONDARY SCREENING - Membership Eligibility

The secondary screening, which is done during the membership application and eligibility process with the USASF, serves to establish criteria that would disqualify from membership those persons who have something in their background that would preclude them from working with children. The USASF's screening is consistent with the standards used by similar youth-serving organizations, sports organizations, and governing bodies.

ABOUT THE SCREENING PACKAGE

The U.S. All Star Federation has elected to implement the same comprehensive screening that the United States Olympic & Paralympic Committee requires all National Governing Bodies to follow for members involved with minor athletes.  JDP is named as a screening provider under the USPOC screening policy to fulfill its screening program.

The USASF screening program includes:

  • Social Security Number validation;
  • Name and address history records;
  • Two independent Multi-Jurisdictional Criminal Database searches covering 50 states plus DC, Guam, and Puerto Rico;
  • Federal District Courts search for the district(s) where the individual currently lives or has lived during the past seven years, going back the length of time records are available and reportable based on the name and address the Individual provides and the developed address history records;
  • County Criminal Records for the county (or counties) where the individual currently lives or has lived during the past seven years, going back the length of time records are available and reportable for each county searched based on the name and address the Individual provides and the developed address history records;
  • Two Sex Offender Registry database searches of all available states, plus DC, Guam, and Puerto Rico;
  • Multiple National Watch Lists;
  • Comprehensive International Records search for members who have lived outside of the United States for six consecutive months in any one country, during the past seven years;
  • JDP Cognitive Screening with Non-Registered Data (NRD);
  • Multiple National and State Exclusion Lists
BACKGROUND CHECK PROCESS

JDP  handles ALL aspects of the screening process from start to finish saving time, money and helping to protect athletes and youth sports organizations with thorough background screenings.

The screenings are initiated as follows:

  • Owners and coaches (ages 18 and older) affiliated with their program will apply directly through the USASF membership portal by clicking START BACKGROUND CHECK on their dashboard.
  • Adult athletes ( any athlete turning 18 years and older, on or before the last day of the current season) affiliated with their program will apply directly through their membership portal by clicking START BACKGROUND CHECK on their dashboard. 
  • Personnel age 18 and older will receive an "Invite" from the Program Admin through the personnel list in the program profile.
  • Coaches, Owners and Personnel will have their screenings covered as a part of the cost of their USASF membership, all other individuals will pay JDP directly for the cost of their screen.
  • USASF updates the member profile to indicate a Green Light report was issued.
  • The applicant is upgraded to an eligible member as long as all other membership requirements have been met
  • The USASF is not permitted to share any information provided on the background screening
  • JDP utilizes USOPC/USASF Decision Matrix to provide Red Light/Green Light Reports to USASF.
HOW TO SET UP A CLUB ACCOUNT

More information coming soon......

 

BACKGROUND SCREENING FEES

The fee for each screening is $30.00. If you are registering with US All Star Federation as a Coach or Owner, the cost of the domestic USASF screen is being covered by USASF.

In line with the USOPC policy, any applicant who either currently lives internationally, or has lived internationally for a period of six months or more over the past seven years will be required to submit to an international background check.  The cost of the international background check will not be covered by USASF, but is to be paid by the applicant.

International background checks costs and availability vary by country, but will be higher than US domestic searches.

HOW TO COMPLETE A BACKGROUND SCREENING

Owners, Coaches, Personnel (age 18 and older), and Adult Athletes  (is 18 years old as of May 31, 2023)

  1. Log in to your profile at USASFmembers.net.
  2. Pay your membership fee.
  3. Click START BACKGROUND CHECK.
  4. Proceed with the screening application as prompted.
  5. A confirmation email will be sent to you once your screening has been submitted. If you do not receive a confirmation email, your screening has not been submitted.

Personnel (non-coaching adults that interact with minors)
Before a background check can be initiated for a personnel member, the program administrator must send a background screening invite:

  1. From the program's membership portal, go to PERSONNEL.
  2. Select the individual(s) for whom you wish to initiate a background check.
  3. Click SEND BACKGROUND CHECK INVITE.
  4. The personnel member will need to log into their email and follow the instructions included.  
  5. Please note: The invitation email is SPECIFIC to the individual recipient. They must follow that link so that their personnel profile may be updated once JDP has rendered the determination based on USOPC/USASF decision matrix.
  6. Once JDP renders the determination based on the USOPC/USASF decision matrix, your results will post directly to the profile. 
IMPORTANT INFORMATION TO KNOW
  • Read all instructions on all pages before completing anything or agreeing to any terms or conditions
  • JDP will contact you directly if there are any questions, problems or issues related to your specific information.
  • The background check generally takes 5-7 business days to complete, but this can vary by screening. Be sure to submit your screening ASAP in case of delays, and check your email regularly in case additional information is needed.
QUESTIONS OR ASSISTANCE

If you have any questions or problems submitting your information, contact JDP directly:

Email: clientservices@jdp.com
Phone: 855.940.3232

For technical support with your USASF profile, contact greenlight@usasf.net.

BACKGROUND CHECK TERM

The initial background check will be valid for a one-year single membership expiring on May 31. Once an initial background check is completed by JDP, each membership renewal will require a rescreen of the individual covering the time since the last background check.

INSTRUCTIONS FOR CLUB SHARE TO THE USASF (or USASF share to their Club)

Instructions Coming Soon!  Please check back later.

CRITERION OFFENSES

Background Screening Criterion Offenses
A reportable record or disclosure that contains a disposition or resolution of a criminal proceeding, other than an adjudication of not guilty, or the existence of pending charges, for any of the below criminal offenses will be flagged as a Red Light Review, meaning it does not meet the initial screening criteria and the individual will be subject to the USASF’s policies and procedures to determine the individual’s level of access and involvement with regard to athlete interactions, USASF member facilities and Sanctioned Events (as defined below):

  1. Any felony; and
  2. Any misdemeanor involving:
    1. All sexual crimes, criminal offenses of a sexual nature to include but not limited to; rape, child molestation, sexual battery, lewd conduct, possession and distribution of child pornography, possession and distribution of obscene material, prostitution, indecent exposure, public indecency, and any sex offender registrant;
    2. Any drug-related offenses;
    3. Harm to a minor, including, but not limited to, offenses such as child abandonment, child endangerment/neglect/abuse, contributing to the delinquency of a minor, and DUI with a minor;
    4. Violence against a person, force, or threat of force (including crimes involving deadly weapons and domestic violence);
    5. Stalking, harassment, blackmail, violation of a protection order, and/or threats;
    6. Destruction of property, including arson, vandalism, and criminal mischief; and
    7. Animal abuse, cruelty, or neglect.

Criminal offenses include "Attempted Crimes" in the above classifications.

Notice of County Delays

Client Advisory: Register Early for Screening To Avoid Delays
We wanted to let you know that there are several court jurisdictions that are experiencing delays in returning criminal history information due to staff furloughs and reductions or other issues with their reporting systems. Listed below the most notable courts, some of which can take up to four weeks to return their county report.

New Hampshire
California
Washington State
Maine
West Virginia
Michigan
Illinois - Cook County
Massachusetts

Therefore, anything you can do to have your registrants start their screening earlier will help to ensure that they're available when required.