The United States All Star Federation has taken important steps to ensure the highest level of safety within our All Star member organizations. One of these steps is the background screening for anyone age 18 years or older who accompanies a team into a warm-up or backstage area at all USASF-sanctioned events. This includes owners, coaches, volunteers and non-coaching staff members associated with a program. Additionally, adult athletes* on open teams are required to be screened before eligibility status is granted.
The United States All Star Federation is proud to partner with the National Center for Safety Initiatives, which facilitates all background screenings of our adult members. This includes a comprehensive screening program using NCSI's full-service product and a simple red light/green light determination report issued in accordance with the criteria chosen by the USASF. Only those applicants receiving a green light report will be considered for eligible membership.
*Adult Athletes: The USASF member database calculates age as of December 31, 2020. Background checks are an eligibility requirement for adult athletes on open teams. Adult athletes are athletes on open teams born in 2001 or earlier (is 19 years and older, or will be as of December 31, 2020).
The USASF member eligibility screening is secondary to the pre-employment/pre-appointment application, screening and background check requirements outlined in the USASF Sexual Abuse and Prevention Policy. The policy, which has been accepted by all USASF member programs (also referred to as member clubs), outlines the following:
EMPLOYEE HIRING and VOLUNTEER APPOINTMENT PROCESS
APPLICATION: Each individual that may have the opportunity to interact with youth must complete our organization's written application that sets forth appropriate background information, requires disclosure of any prior claims or allegations of sexual abuse or other inappropriate conduct, and provides the names of at least two individuals as references.
SCREENING: A designated representative(s) of the organization will interview each prospective employee and volunteer.
BACKGROUND CHECK: Prior to interacting with minors, any potential employee or volunteer will be subject to a background check, including appropriate inquiries regarding any previous record of sexual abuse or other unlawful activity. This background check will be updated at least every two (2) years for each employee or volunteer. All current employees and volunteers are required to update their background check every two (2) years. This is in addition to the required screening by the U.S. All Star Federation for all eligibility as program owners, coaches, and personnel at USASF-sanctioned events.
It is important to note that each screening serves a separate purpose:
PRIMARY SCREENING - Pre-employment | Pre-appointment
The primary screening, which is to be done by the member club prior to an adult interacting with minors, is required as a condition of club membership in the USASF. It is one step in a three-step process for the club owner or director to determine if an individual is suitable to work with youth. While the USASF cannot dictate which screening process the club owner chooses to use, we do recommend that the club owner follow any local or state requirements for clearance to work with youth. If a local or state-wide clearance does not exist, we recommend the owner research and utilize the most comprehensive and thorough screening available to them, including screens that use fingerprint-based searches when reliable and available. If the owner needs guidance in selecting the process that is most in line with the standard of care in their area, we recommend contacting legal counsel or researching what is required of similar positions in the area, such as teachers, coaches, bus drivers and daycare workers.
SECONDARY SCREENING - Membership Eligibility
The secondary screening, which is done during the membership application and eligibility process with the USASF, serves to establish criteria that would disqualify from membership those persons who have something in their background that would preclude them from working with children. The USASF's screening is consistent with the standards used by similar youth-serving organizations, sports organizations, and governing bodies.
NCSI's background screening programs are recognized as the "Standard of Care" in the youth-serving industry. NCSI was formed in partnership with the National Council of Youth Sports (NCYS), with the goal of significantly increasing the level of safety for our youth.
The U.S. All Star Federation has elected to implement the same comprehensive screening that the United States Olympic & Paralympic Committee requires all National Governing Bodies to follow for members involved with minor athletes. NCSI applies the USPOC Guidelines to its background screening, focusing its efforts, systems, and expertise directly into seven identified risk factors using multiple vendors to ensure client organizations will meet and exceed due diligence. The screening includes:
NCSI handles ALL aspects of the screening process from start to finish saving time, money and the legal issues associated with the many liabilities involved in background screening. NCSI helps organizations meet and exceed due diligence by navigating them through the complex maze of ethical, legal and financial challenges.
The USASF offers two options for our organization members:
OPTION 1: Direct Processing
OPTION 2: Club Account Processing
Many organizations prefer to have an account with NCSI to manage their internal process for background screenings of their employees, potential employees, and volunteers. With a club account, the member organization has access to the complete record for all applicants who apply using the organization’s self-registration number.
Owners, Coaches, Personnel (age 18 and older), and Adult Athletes on Open teams (born in 2001 or earlier, is 19 years and older or will be as of December 31, 2020)
Personnel (non-coaching adults that interact with minors)
Before a background check can be initiated for a personnel member, the program administrator must send a background screening invite:
It is important to note that NCSI runs a re-check application on the 12-month anniversary of each applicant's initial screening. If something in the applicant's history were to change and NCSI were to issue a red light, the member would no longer be eligible for membership within the USASF.
After the National Council for Safety Initiatives returns a GREEN LIGHT determination, the applicant must then AUTHORIZE SHARING their determination to the USASF.
Share from CLUB ACCOUNT (Club Account) to USASF:
Owners, Coaches & Adult Athletes
Share from USASF to CLUB ACCOUNT:
If you have previously completed a background check with the USASF Direct Processing Portal and you would like to share the determination with a CLUB ACCOUNT, follow the instructions below are the instructions for the share from USAF to a club:
Background Screening Criterion Offenses
A reportable record or disclosure that contains a disposition or resolution of a criminal proceeding, other than an adjudication of not guilty, or the existence of pending charges, for any of the below criminal offenses will be flagged as a Red Light Review, meaning it does not meet the initial screening criteria and the individual will be subject to the USASF’s policies and procedures to determine the individual’s level of access and involvement with regard to athlete interactions, USASF member facilities and Sanctioned Events (as defined below):
Criminal offenses include "Attempted Crimes" in the above classifications.
Applicants will be asked the following questions during the process and will respond with a YES or NO:
Client Advisory: Register Early for Screening To Avoid Delays
We wanted to let you know that there are several court jurisdictions that are experiencing delays in returning criminal history information due to staff furloughs and reductions or other issues with their reporting systems. Listed below the most notable courts, some of which can take up to four weeks to return their county report.
California, including but not limited to San Luis Obispo , Shasta, Santa Barbara, Los Angeles, Santa Cruz, Fresno, Sutter
Maine West Virginia
Worcester Massachusetts – six weeks
Therefore, anything you can do to have your registrants start their screening earlier will help to ensure that they're available when required.