How much is the Club membership fee? The Club membership fee is $100 per term/competition season. The membership term/season is June 1-May 31. Prorated memberships are not available.
How do I pay for my Club account? Log in to your account > Choose CLUB profile. Go to MY PROFILE > MEMBERSHIP > RENEW MEMBERSHIP.
How often do I have to renew my coach membership? Membership must be renewed each term/competition season. The membership term/season is June 1 - May 31 regardless of when you join or renew. Prorated memberships are not available.
How do I pay for my coach/owner fee? Log in to your account > Choose COACH profile. You will be guided through the renewal process.
I’m in my Club account but I don’t see tabs for teams, events, etc. You will not see these tabs until the club is eligible. In order for your club to be eligible, each owner listed in the profile must be an eligible coach member with current background screening greenlights and abuse prevention education.
How do I become eligible? Each Club owner must have an eligible coach profile. Eligibility requirements are:
an active/paid membership for the current season
a background check with a greenlight determination
completed abuse prevention education
I’ve paid my Club and coach/owner fees. Why does my Club profile still say ineligible? In order for your club to be eligible, each owner listed in the club profile must be an eligible coach member with a current background screening greenlight and abuse prevention education.
How do I add an owner? An owner must first have an eligible coach profile. From the CLUB account:
Go to MY PROFILE > OWNERS.
Click CREATE.
From the drop-down arrow, select the appropriate coach name > SAVE.
Go to MY PROFILE > LOCATIONS.
Click your location name to open > OWNERSHIP MANAGEMENT.
Click EDIT > +ADD > place check by new owner name > SAVE.
Assign a percentage to all owners to equal 100% > SAVE.
How do I remove an owner? From the CLUB account:
Go to MY PROFILE > LOCATIONS.
Click your location name to open > OWNERSHIP MANAGEMENT > EDIT.
Click REMOVE next to the owner's name.
Adjust the ownership percentage of the remaining owner(s) to equal 100% > SAVE.
Go to MY PROFILE > OWNERS > owner’s name.
Click DETACH (to remain as a coach with your club).
Click DROP (to remove as owner and coach completely from your program).
Have do I change the ownership management percentage? From the CLUB account:
Go to MY PROFILE > LOCATIONS.
Click location name to open > OWNERSHIP MANAGEMENT > EDIT.
Adjust percentage to equal 100% > SAVE.
Click EDIT, and adjust ownership percentage to equal 100% > SAVE.
Can I pay membership fees for my coaches? Yes! From the CLUB account:
Go to MY PROFILE > PAYMENT MANAGEMENT > FILTER MEMBERSHIP TYPE > COACH.
Place a check by the name(s) you wish to pay.
Scroll to the payment screen, and follow prompts to submit payment.
How do I check to see if my coaches have completed their eligibility requirements? From the CLUB account:
Click COACHES.
A list of coaches will display with membership expiration dates, background check status, abuse prevention education status and any credentials they may hold.
Can I create profiles for my coaches? Yes! Both the program and the individual coach may create a NEW coach profile. From the CLUB account:
Click COACHES > CREATE > enter information as prompted.
Accounts should only be created for coaches that are NEW to the USASF member system.
If a coach already has a membership account:
Click INVITE COACH and enter the email address associated with their account.
They will receive a notification in their member account to ACCEPT the invitation to join your club.
NOTE: All activity for PERSONNEL is initiated through the CLUB account:
Clubs create personnel account profiles.
Clubs pay personnel membership fees.
Personnel logs into their dashboard to complete background checks and abuse prevention education.
Can I pay membership fees for my Personnel? Yes! In fact, personnel memberships can only be paid through the CLUB account. From the CLUB account:
Go to MY PROFILE > PAYMENT MANAGEMENT > FILTER MEMBERSHIP TYPE > PERSONNEL.
Place a check by the name(s) you wish to pay.
Scroll to the payment screen and follow prompts to submit payment.
How do I create personnel accounts? Personnel profiles can only be created in the CLUB account. Personnel members now have the ability to login to a dashboard to complete their eligibility requirements and upload a headshot. From the CLUB account:
Click PERSONNEL > REGULAR PERSONNEL > CREATE.
Enter profile information as prompted > SAVE.
Follow the steps in the above question to pay the membership fee.
How do I create memberships for minors who are junior coaches, buddies or helpers? JUNIOR PERSONNEL are coaches, exceptional athlete buddies or other staff under the age of 18 who need to be included on a team roster. Follow the directions in the above question to create profiles for junior personnel. When the system recognizes the individual as a minor, it will waive the membership fee. It is the responsibility of the program to create a regular coach account for any junior personnel once they turn 18.
How do personnel members complete background checks and abuse prevention education?
Once logged in click Start Background Check under the background screening information and Start/Resume in the Abuse Training box on the dashboard. *PLEASE NOTE that if you do not see these options - then the membership has not been paid by the club yet.
How does a personnel member get an ID card? The USASF offers two ID options:
1) FREE digital ID From the CLUB account:
Click PERSONNEL > REGULAR PERSONNEL.
Place a check by the personnel member’s name.
CONFIRM NAME > CONFIRM ADDRESS > CONFIRM PHOTO > CARD PREVIEW > STOP (do not make payment).
Return to the PERSONNEL tab > DIGITAL ID CARD.
Place a check by the personnel member’s name.
Follow prompts to create a digital ID.
Click SEND DIGITAL ID for the ID to be emailed directly to the personnel member to store on their phone.
2) Plastic ID card for $15 From the CLUB account:
Click PERSONNEL > REGULAR PERSONNEL.
Place a check by the personnel member’s name.
Click PERSONNEL ID CARD.
Complete the steps, upload a photo and make payment as prompted.
